Whether you're planning a wedding in Lagos, a concert in Abuja, or a church crusade in Ibadan, one tool can save you from stress and confusion on the event day — the event run sheet.

What’s a Run Sheet?

A run sheet (sometimes called a rundown or program flow) is simply a timetable or schedule that outlines how your event will happen from start to finish. Think of it like your event’s “time map.” It tells you what happens, when it happens, and who is responsible for it.

If you've ever attended a Nigerian event that started two hours late or had people asking “what’s next?” then you’ve seen what happens when there’s no run sheet.

Why Is a Run Sheet Important?

1. Keeps Everyone on the Same Page

From the MC to the DJ, ushers, and vendors , everyone knows what’s coming next and when.

2. Reduces Stress

Instead of guessing or running around on the event day, you can calmly check your sheet and take control.

3. Avoids Time Wasting

Nigerian events are notorious for “African time.” A run sheet helps you stay focused and reduce unnecessary delays.

4. Handles Emergencies Better

If something goes wrong, a good run sheet makes it easier to adjust without messing up the entire event.

5. Gives Professional Vibes

Sponsors, vendors, and guests take you more seriously when they see you’re organised.

How to Create a Simple Run Sheet

You don’t need fancy software. You can create a run sheet using Excel, Google Sheets, or even on paper. Here’s what to include:

Time Activity Person Responsible Notes

12:00 PM Guests Arrival Ushers Distribute welcome packs

12:30 PM Opening Prayer Pastor Mrs Ade

12:35 PM Praise & Worship Church Choir 15 minutes

12:50 PM Comedy Performance MC FunnyMan Keep it clean

Quick Tips for Nigerian Events

Add Buffer Time: Nigerian guests may come late, so plan 15-30 minutes buffer into the schedule.

Involve Key People: Share the run sheet ahead with MC, DJ, performers, coordinators.

Print Extra Copies: At least 5 copies for backup someone will misplace theirs.

Stick to Time (As Much as Possible): It won’t be perfect, but aim for it.

Conclusion 

If you’re planning events in Nigeria from owambes to corporate launches having a run sheet is one of the easiest ways to avoid chaos and give your event structure. Even if it’s a small event, a simple schedule goes a long way.

Your guests may not notice a perfect run sheet but they’ll surely notice when there’s none.