Planning an event in Nigeria whether it’s a wedding, concert, corporate seminar, or owambe is no small task. With just one week to go, things can get overwhelming fast. But don’t worry this checklist will keep you on track and help you avoid last-minute wahala.

Here’s what you need to have in place one week before your event:

1. Confirm Your Venue (Again!)

Nigerian venues are known for double bookings or last-minute surprises. Even if you booked months ago, call the venue to:

Confirm your date and time

Reconfirm access to power, chairs, tables, fans/AC, and restrooms

Check if you need extra security or cleaners

2. Reconfirm All Vendors

Make sure all your vendors are still on board. Call or message them directly:

Caterers (confirm menu and headcount)

Decorators (check their timeline)

Ushers/Security (brief them on duties)

MC, DJ or live band (confirm arrival time and playlist)

Photographer/Videographer (clarify coverage time and must-capture moments)

3. Print and Prepare Materials

Whether it's a corporate event or wedding:

Print event programs, banners, guest lists, or handbills

Prepare name tags, seating cards, or table numbers

Double-check that all designs are correct spelling and titles matter!

4. Confirm Guest Attendance

Start following up with invited guests especially VIPs. Nigerians sometimes RSVP late or change their minds. Use:

WhatsApp reminders

Phone calls or text follow-ups

Group chats for coordination

5. Arrange for Power Backup

You can’t trust NEPA. Arrange for:

Generator hire or fuel refill

Electricians to be on standby (if possible)

Backup lights and fans for outdoor events

6. Do a Logistics Walkthrough

Check how your guests, vendors, and equipment will enter the venue:

Parking arrangements

Vendor access gates

Loading/unloading spaces

Crowd control if expecting a big turnout

7. Finalize Budget & Payments

Avoid embarrassment on the D-Day. Settle as many balances as you can:

Pay vendors who require 100% upfront

Have some emergency cash handy for unexpected expenses

Prepare thank-you packages if needed

8. Prepare Your Team

Your event team should be fully briefed:

Share a clear schedule or run-down

Assign roles and tasks

Share contact list of all vendors and key stakeholders

9. Promote One Last Time

Remind people that the event is near! Use:

Social media countdown posts

WhatsApp status flyers

Email or SMS alerts for those who registered

10. Pack Your Event Day Bag

Have your personal emergency kit ready. It should include:

Charger or power bank, extra pens, notepad, safety pins, tape, scissors, painkillers or first aid items, snacks or water (for long hours)

Conclusion 

The week before your event is not the time to rest, it’s when you lock down the details. By staying organized and proactive, you’ll avoid last-minute stress and deliver a smooth, successful event that your guests will remember.