Bringing in top performers, celebrities, or guest speakers can take your event to another level whether it's a wedding, concert, church program, or corporate function. But in Naija, we know how things can scatter quickly if schedules clash or if one guest shows up late (or doesn't show at all).

Here’s how to plan your schedule like a pro and avoid last minute stress or embarrassment:

1. Start Early Don’t Wait Till the Last Minute

In Nigeria, things can delay from traffic to flight rescheduling. So, once your event date is confirmed, start reaching out to your guests early. The earlier you fix their time slots, the easier it will be to plan around any unexpected changes.

2. Confirm Their Availability Twice!

Don’t just assume they’re free because they said yes once. Politely double-check a few weeks before your event and again a few days before. Lagos traffic, emergency gigs, or church programs can spring up at any time.

3. Put Everything in Writing

Send an official letter or email that includes:

Date and time of performance/speech

Venue address and backup contact

Agreed length of time on stage

Payment terms (if any)

This helps prevent misunderstandings and protects you if someone changes their mind last minute.

4. Stagger Performance Times to Avoid Overlap

If you have multiple acts or speakers, give at least 10 to 15 minutes buffer between slots. Nigerian events hardly start on time, so you need breathing room in case one session runs longer than expected.

5. Share the Final Programme with Everyone

Create a simple event schedule and send it out via WhatsApp, email, or even print it out. Everyone (including your MC and technical crew) needs to be on the same page to avoid confusion.

6. Assign a Dedicated Liaison

Have someone on your team assigned to each major performer or speaker. That person can handle calls, arrival times, and make sure the guest is comfortable. It’s especially useful for VIPs or international guests.

7. Be Ready for Plan B

Let’s face it even with the best planning, someone might cancel or arrive late. Always have a backup performer, filler activity, or a flexible MC who can keep the crowd engaged until the next slot.

Conclusion

Keep It Tight, Keep It Right

Scheduling in Nigeria requires wisdom, patience, and serious coordination. But with clear communication and early planning, you can avoid scheduling conflicts and give your audience a smooth, enjoyable experience