Overbooking can turn your event from a hit to a hot mess especially in Nigeria where word-of-mouth and last-minute "I sabi the organizer" guests are common. Whether you're planning a concert in Lagos, a wedding in Abuja, or a conference in Port Harcourt, managing your guest list is key.

Here are 5 smart ways to avoid overbooking and keep your event stress-free:

1. Use a Reliable Online Ticketing Platform

Don’t rely only on WhatsApp messages or physical ticket sales. Use a trusted platform like Shows.ng that automatically tracks ticket sales, prevents overselling, and gives real-time updates. With digital tickets, you can easily manage the exact number of attendees.

Bonus Tip: Choose platforms that allow you set a maximum capacity so sales stop automatically when the limit is reached.

2. Set Clear RSVP Limits

If you're planning a private or invite-only event, make sure your RSVP comes with strict limits. Nigerians love to “plus one” without asking. Politely include a note like:

"This invite admits only one person. No extra guests will be allowed."

Follow up RSVPs via SMS or phone calls to confirm attendance.

3. Always Monitor Ticket Sales Daily

Many Nigerian planners wait till the last minute before checking how many people have booked. Don’t do that. Check your sales daily especially in the final week. This helps you spot any unusual spikes and adjust before it's too late.

Pro Tip: Assign someone on your team to be in charge of daily ticket tracking.

4. Have Different Ticket Tiers

Break your tickets into categories Early Bird, Regular, VIP, and Gate. Once one tier is sold out, you can control the crowd by adjusting pricing or stopping further sales. This also discourages late rushes and helps you manage seating and logistics properly.

5. Use a Guest List with QR Codes at the Gate

On event day, don’t rely on “I know the organiser” or printed lists that can get chaotic. Use digital guest lists and QR codes for scanning. This way, only verified guests can enter, and you’ll know exactly how many people have checked in.

Platforms like Shows.ng offer QR code check-ins to make your entry process fast and organized.

Conclusion

Overbooking is more than just an inconvenience it can affect your brand, cause safety issues, and frustrate your guests. With proper planning, the right tech tools, and clear communication, you can avoid the typical Naija event wahala and host a smooth, memorable experience.